Each organization takes the licensed copies of the software for multiple logging and provides them to employees with a guideline for following the regulations of the software. But to ensure the same licensor carries out a Software Licensing Audit where the IT team of the organization has to defend the company to avoid penalties or a bad reputation.
What is the process to defend once notice is received?
1.Once the notice is received, the best way to get to the issues is to audit the organization and ensure where the policies might have broken.
2.Be aware of the number of software the different teams in the organization uses for their needs. Once the unauthorized software is detected, fix it before the actual Software licensing audit begins.
3.Instill a procedure into the system about getting advance pop-ups for subscription renewals even when the software is automatically renewed. This system keeps you aware of the software in continuous use with the proper license and helps detect unauthorized software use.
4.Once the internal audit is complete and you are ready to go through the real one, it is always suggested to get advice on the same from legal teams before handing over the data.
In concluding note:
Software licensing audits can cost the organization much more than just some penalty, which becomes a complicated process to recover from the loss and stand again. Hence with the strategy of Boerger consulting, making the team perform better with whatever they have seems an excellent option.
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